Inter-Registry Processing of Certificates and Searches

Q: How does the inter-registry processing of certificates and searches work between offices?

The inter registry processing of certificates and searches allows you to apply for a certificate at one extrajudicial registry office, and the request is electronically forwarded to the registry office holding the original record. The Integrated Electronic Services Network transmits the data quickly and securely. Once located, the document issued by the originating office is made available to you at the requesting office or as a signed digital file.

Q: What emoluments can be charged for issuing a certificate requested by another office?

The emoluments charged in inter registry processing of certificates and searches follow the official fee schedule enacted by state law in each State. Charges may cover the registry search fee and the certificate issuance fee itself. Additional intermediation fees are prohibited unless expressly authorized by state legislation or National Council of Justice directives.

Practical guide on inter-registry processing of certificates and searches between registry offices, covering negative certificates, emoluments, and CNJ legal deadlines.

2026-10-12

Última atualização: 2026-10-14

Por Equipe Editorial do 5º Tabelionato de Notas do Recife — Redação Notarial e Registral · 5º Tabelionato de Notas de Recife

Note: This content describes Brazilian notarial and public registry law.

Este artigo responde

How does the inter-registry processing of certificates and searches work between offices?
What is the procedure when the requested record is not located in the registry books?
What emoluments can be charged for issuing a certificate requested by another office?
How long does it take to fulfill an inter-registry certificate request?
Which registry office must issue the negative certificate of record and the final certificate?

Em resumo

Inter-registry processing of certificates and searches is the electronic procedure connecting different registry offices (serventias) so that you can request a certificate at one office and have it searched and issued by another competent registry office.
Communication takes place through integrated electronic networks, ensuring public notice and legal certainty in accordance with state regulations and the Conselho Nacional de Justiça (National Council of Justice — CNJ).
If the search in the registry books yields no results, the registrar issues a negative certificate of record (certidão negativa de registro), which holds the same full legal validity as a positive certificate.
The emoluments charged strictly cover the search acts and the issuance of the certificate, as established by the legal fee schedule of each Brazilian state.

FAQ

How does the inter-registry processing of certificates and searches work between offices?

The inter-registry processing of certificates and searches allows you to apply for a certificate at one extrajudicial registry office, and the request is electronically forwarded to the registry office holding the original record. The Integrated Electronic Services Network transmits the data quickly and securely. Once located, the document issued by the originating office is made available to you at the requesting office or as a signed digital file.

What is the procedure when the requested record is not located in the registry books?

When a record is not found after searching the registry books, the searched office must issue a negative certificate of record. This official document attests to the non-existence of the entry in that registry for the searched period and names. The negative certificate carries full legal weight to prove the search was conducted before public authorities and in judicial or extrajudicial transactions.

What emoluments can be charged for issuing a certificate requested by another office?

The emoluments charged in inter-registry processing of certificates and searches follow the official fee schedule enacted by state law in each State. Charges may cover the registry search fee and the certificate issuance fee itself. Additional intermediation fees are prohibited unless expressly authorized by state legislation or National Council of Justice directives.

Base legal

provimento_cnj 149 2023 — Provimento CNJ nº 149/2023
provimento_cnj 149 2023 — Provimento CNJ nº 149/2023
lei_federal 8.935 1994 — Lei nº 8.935/1994
lei_federal 14.382 2022 — Lei nº 14.382/2022
lei_federal 8.935 1994 — Lei nº 8.935/1994

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